Wedding entertainment sets the mood for your entire celebration and keeps guests engaged throughout the event.
Choosing between live bands, DJs, and other entertainment options requires careful consideration of your budget, venue size, and wedding style.
This guide explores popular wedding entertainment choices to help you select the perfect option for your special day.
Live Band Benefits
Live bands create an energetic atmosphere with real-time musical performances that can adapt to the crowd’s energy.
- Impressive stage presence and visual appeal
- Ability to read the room and adjust tempo/style
- Live vocals and instrumentals for authentic sound
- Can perform special requests with their own twist
DJ Advantages
DJs offer versatility and consistency while typically costing less than live bands.
- Extensive music library covering all genres
- Original recordings of favorite songs
- Takes up less space than a full band
- Can easily accommodate specific song requests
- Professional sound equipment included
Alternative Entertainment Options
Consider these unique additions to enhance your wedding celebration:
- Photo booths with props and instant prints
- Acoustic solo performers for ceremony music
- String quartets for cocktail hour
- Stand-up comedians for reception entertainment
- Magic shows or circus performers
- Interactive game stations
Budget Considerations
| Entertainment Type | Average Cost Range |
|---|---|
| Professional DJ | $1,000 – $3,000 |
| Live Band (4-6 pieces) | $2,500 – $7,000 |
| String Quartet | $700 – $1,500 |
| Photo Booth | $500 – $1,000 |
Tips for Hiring Wedding Entertainment
- Book 6-12 months in advance for popular dates
- Request video samples of live performances
- Check reviews and ask for references
- Get all details in writing, including setup/breakdown times
- Discuss song lists and must-play/do-not-play selections
- Confirm backup plans for equipment failures
Questions to Ask Before Booking
- What is your experience with weddings specifically?
- Do you provide all necessary equipment?
- How do you handle song requests?
- What is your cancellation policy?
- Do you take breaks during the reception?
- Can you act as the evening’s MC?
Making Your Final Entertainment Choice
Visit wedding showcases to see potential entertainers perform live before making your decision.
Consider your venue’s space limitations and noise restrictions when selecting entertainment options.
Remember to match your entertainment choice with your wedding style and guest demographics for the best experience.
Entertainment Schedule Planning
Creating a detailed timeline ensures smooth transitions between different entertainment segments:
- Ceremony music: 30-45 minutes pre-ceremony and during
- Cocktail hour entertainment: 1-1.5 hours
- Reception entrance and first dance: 15-20 minutes
- Dinner music: 1-1.5 hours
- Dancing and main entertainment: 3-4 hours
Sound and Equipment Requirements
Venue Considerations
- Power supply and outlet locations
- Sound ordinance restrictions
- Loading dock access
- Setup space dimensions
- Acoustics and sound quality
Incorporating Special Moments
Work with your entertainment to coordinate special traditions and moments:
- Parent dances
- Anniversary dance
- Cultural music requirements
- Bouquet and garter toss
- Special dedications or announcements
Creating Your Perfect Wedding Soundtrack
Your wedding entertainment choice sets the tone for lasting memories. Consider your venue, budget, and personal style when making this important decision. Remember to book early, communicate clearly with your chosen entertainers, and create a detailed plan to ensure your celebration flows seamlessly from start to finish.
- Review all contracts thoroughly
- Schedule a final planning meeting one month before
- Prepare backup plans for outdoor events
- Trust your entertainment professionals’ expertise
FAQs
1. What’s the typical cost difference between hiring a DJ and a live band for a wedding?
DJs typically range from $1,000 to $3,000, while live bands usually cost between $3,500 to $15,000, depending on the number of musicians and their experience level.
2. How far in advance should I book my wedding entertainment?
Book your entertainment 9-12 months before your wedding date. Popular bands and DJs often get booked 12-18 months in advance, especially during peak wedding season.
3. How many breaks does a wedding band or DJ typically need?
Most bands require a 15-20 minute break every hour, while DJs typically need minimal breaks since music can be programmed. Some bands rotate musicians during breaks to keep music continuous.
4. What should be included in an entertainment contract?
A contract should include performance duration, arrival time, setup/breakdown times, payment schedule, overtime rates, equipment provided, song list, attire requirements, meal provisions, and cancellation policies.
5. Do I need to provide meals for my wedding entertainment?
Yes, it’s standard practice to provide meals for bands and DJs who perform for more than 4 hours. This should be specified in your contract and coordinated with your caterer.
6. What backup equipment should entertainment vendors have?
Professional entertainers should have backup speakers, microphones, cables, and mixing boards. Bands should have spare instruments and equipment, while DJs should have backup music storage devices.
7. How much space does a typical wedding band need?
A four-piece band typically needs at least 12×15 feet of space. Larger bands may require 20×24 feet or more. Also consider space for speakers and other equipment.
8. Can wedding entertainers help with ceremony music as well as reception?
Yes, most DJs and bands offer ceremony packages. DJs can play recorded music, while bands might provide a smaller ensemble (like a duo or trio) for the ceremony.
9. What’s the standard duration for wedding entertainment?
Standard coverage is typically 4-6 hours for the reception, not including setup time. Additional hours can usually be added at an overtime rate specified in the contract.
10. Should I prepare a “Do Not Play” list for my entertainment?
Yes, it’s recommended to provide both a must-play list and a do-not-play list to your entertainment to ensure the music aligns with your preferences and guest demographics.
